General Terms and Conditions


By registering for the "PKP Conference 2011" through OUR website YOU will enter into a binding contractual agreement with the:

Freie Universität Berlin,
Center für Digitale Systeme (CeDiS),
Kompetenzzentrum E-Learning und Multimedia der Freien Universität Berlin, Ihnestraße 24,
14195 Berlin.

The details of this agreement follow from the following terms and conditions.

I. General Provisions

The present terms and conditions govern YOUR participation in the "PKP Conference 2011", which WE hold on behalf of OURSELVES and our partner organizations. Information about partner organizations, contractual services, prerequisites for participation as well as special terms and conditions can be found on the conference web site at:

II. Registration

1. The registration for the "PKP Conference 2011" follows the registration process outlined on the web site. If WE accept YOUR registration YOU will receive a registration confirmation by e-mail. YOUR registration will be binding as soon as WE accepted and confirmed your registration.

2. YOU will be presented with these terms and conditions as part of the registration process. By completing YOUR registration YOU accept them as binding.

III. Registration Fees

1. The amount due and the payment terms for YOUR registration will be based on the registration options YOU have selected. By completing your registration YOU accept those conditions. In any case payment will be due within seven days after YOU have received YOUR registration confirmation. If YOUR payment arrives late, WE reserve the right to exclude YOU from participation in the conference without giving further reasons.

IV. Cancellation and Changes by the Participants

1. If WE receive your cancellation up to 30 days before the conference starts, YOU will be entitled to a refund of 80% of the original registration fees less any payments outstanding on YOUR side. In all other cases YOUR financial obligations will persist in their entirety.

2. YOU can request changes to YOUR registration, but WE reserve the right to decide on an individual basis whether we accept your request and under which conditions.

3. YOU may send YOUR cancellations or change requests by e-mail to

V. Liabilities

1. YOUR participation in the conference will generally be at YOUR own risk. WE shall only be liable with the following restrictions.

2. WE shall only be liable for damages, except for breach of essential contractual duties, if and only as far as WE, OUR legal representatives, managerial employees or other vicarious agents have acted with deliberate intention or gross negligence. In case of breaches of essential contractual duties, WE shall be liable for any culpable actions of OUR legal representatives, managerial employees or other vicarious agents.

3. Except for deliberate intention or gross negligence of OUR legal representatives, managerial employees or other vicarious agents, OUR liability shall be restricted to the amount of damage that could typically be anticipated at the time the contract was concluded.

4. WE shall only be liable for indirect damages, in particular for loss of profit, in the case of deliberate intention or gross negligence of OUR legal representatives, managerial employees or other vicarious agents.

5. The aforementioned exemptions from liability and limitations with respect to contractors or consumers do not apply in the case of explicit guarantees issued by US and for damages of life, body or health as well as in the case of mandatory legal regulations (e.g. in the case of claims under the product liability law).

6. If the conference has to be canceled due to force majeure or other unforeseeable events, WE shall not be obliged to hold the conference. YOUR travel cost will not be refunded if WE or OUR employees are not culpable with respect to the cancellation or rescheduling of the conference. WE have no further obligations towards YOU. YOUR registrations, however, will remain valid if the conference must be rescheduled.

7. The aforementioned exemptions from liability extend to both, contractual and extra-contractual, claims. They also extend to OUR employees.

VI. Privacy

1. WE will save and automatically process YOUR personal data in connection with YOUR conference participation in so far as this is necessary for the preparation and execution of the conference. WE will not forward such data to third parties unless strictly necessary for the preparation or execution of the conference. All personal data requested, saved and processed by US will be treated in accordance with the provisions of German Federal privacy law and Berlin State privacy law, respectively.

2. WE may use video recordings or photos taken during the conference for conference documentation, advertisement or public relations without compensation. YOU can object to the use of such media for advertisement purposes.

VII. Final Provisions

1. This agreement shall be governed by German law.

2. Changes or additions to these terms and conditions and all their parts - including changes to the requirement for written form itself - must be in written form and must contain the explicit statement that they are actually meant to change or amend the present terms and conditions.

3. An invalid provision or contractual omission does not invalidate the contract as a whole. The invalid provision is assumed to be replaced by such a provision that is legally valid and comes economically closest to the spirit and purpose of the original provision. The same is assumed for potential contractual omissions. If, on an individual basis, WE decide not to enforce these terms and conditions, this does not imply a change of these terms and conditions.

4. Place of fulfillment is Berlin, Germany. If YOU are a businessperson, a body corporate organized under public law, a special asset under public law or without a place of jurisdiction in Germany, then the exclusive place of jurisdiction for all disputes resulting from this agreements shall be Berlin, Germany.