Open Journal System adaptation to postsecondary education improvement programs: a Brazilian experience

Jeanne Dobgenski, Marcelo Augusto Cicogna, Adriano Thomaz

Full Text: Paper


In modern large educational institutions, the management of information associated with improvement programs that involve students and professors could become a quite challenging problem. The objective of the paper is to present a successful experience with the adaptation of Open Journal Systems (OJS) to be used as an information system to a scientific initiation program for student and professor training programs. The integration model of these programs procedures and OJS resources are detailed presented with emphasis on practical application for other decision-makers reproduce these results. The benefits of this approach are outstanding in terms of information management, increment of programs scales and affordable costs.

In Brazil, many institutions of postsecondary education (Instituição de Ensino Superior - IES) promote a scientific initiation program (PIC) which is a student scholarship program dedicated to developing their scientific skills, with high formative effect (Demo, 2003) as well for professors training programs (PICD). Besides, these kinds of programs existence at an IES are evaluated by the Brazilian Agency SINAES that controls the postsecondary education in all over the country (SINAES, 2008).

This study’s theme is about alternative publishing and funding models. With the intention to divulge the realized study of Open Journal System adaptation to manage a postsecondary education improvement program, this article will show, beyond this introduction, a way to integrate OJS to manage the cited academic resources and the final considerations. Thus, having an innovating attitude and joining the authors’ knowledge about managing OJS and PIC/PICD coordination, this work relates how to use this system to create an information system to these academic programs management.

The Anhanguera Educacional is the largest postsecondary education institution in Brazil, with 220,000 students enrolled in more than 50 campuses. These numbers may show the huge necessity to use a computational tool to manage programs that involves students and professors.

The Anhanguera Scientific Initiation System (SAIC) and the Professors Training System (e-PICD) are based on OJS with simple customizations. The changes involve modifying some OJS terminologies and author’s registering data. These modifications are very important to the PIC manager overall control, as if the student receives scholarship or is volunteer, which campus he/she come from, the graduation course, the advisor degree and others similar information for PICD. Another important SAIC customization was achieved by permitting to identify from which kind the supplementary document is, because there are research projects that need to be send to a ethics committee in research (CEP) or to ethics committee in research with animals (CEUA), whose related documentation have to accompany the project proposal.

The SAIC will get fully functional in March 2009 and all the PIC stages are going to be completed executed through the system. This is other important OJS feature, because it allows to start the system use from any part of PIC processes, or any task associated with the editing web resources. The e-PICD will get fully functional in April 2009 after get trained the IES Directors, the professors and the PICD agency.


Innovation; Management; Experimental; Higher Education